Change control procedure pertains to the process of handling changes to an item or project. Changes need to be monitored carefully to make sure that no faults are introduced in the system and that previous benefits gained are not lost.
Below you will find a generic change control procedure that might be useful:
Identification of the problem
The identification of potential change can come in different way: for instance a customer may encounter a problem with the item or when a customer makes a suggestion for an improvement.
Analysis of change request
The project manager will need to make sure whether the change is feasible and to the advantage of the company.
Change evaluation
A proper change control procedure will institute a change committee to evaluate whether the change should be carried out or not.
Planning for change
At this point proper planning need to be made on how the changes should be implemented. Some company may choose to implement changes gradually while others might want to implement them in batches.
Implementation
At the implementation stage it is important that there is proper control to make sure that the change is implemented effectively.
Reviewing and closing
Proper verification should be made by the project manager to make sure that everything is done according to the plan. Then the change cycle is completed.
Change control procedure can be quite simple and at the same time can be rather complex. It will all depend on the nature of the change and the project.
Written by Robert Bellarmine for Visitask (project management)
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